The short answer

Track what was issued, to whom and when, while keeping codes and sensitive access information out of broadly shared notes.

A ring of silver house keys resting on a dark surface.
Illustrative stock photo · Photo: George Becker / Pexels · Pexels License

Separate inventory from instructions

Use a neutral key-set identifier, count and return status. Store the property-to-key mapping in a restricted location. Confirm receipt through your normal documented process and record missing returns as unresolved rather than deleting the entry.

FTC physical-security guidance addresses controlling keys and limiting access. [1]

Example: “Set K17: two keys issued; one returned; follow-up assigned.” That log supports an access review but does not determine a lawful charge or authorize entry. Check the agreement and local requirements before enforcement or lock changes.

Sources

This article was generated by AI using the sources below. Editorial standards.

  1. Protecting Personal Information: A Guide for Business — FTCSupports the attributed passage: FTC physical-security guidance addresses controlling keys and limiting access. The practical workflow and labeled examples are the publication’s own applications, not source-reported cases. Source checked Sep 8, 2026.

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