The short answer

Give the backup person a limited operating brief, clear authority and tested contact routes—not your entire tenant archive.

Open lined notebook with a black ribbon bookmark on a light-colored desk.
Illustrative stock photo · Photo: Jakub Zerdzicki / Pexels · Pexels License

Define the handoff boundary

  • Properties covered, dates and actual availability.
  • Approved vendors, spending authority and escalation contact.
  • Open issues, next promised updates and where authorized records live.

FTC guidance recommends granting access only to resources needed for the job. [1]

Run through one hypothetical repair call together. Can the backup find the open ticket and contact the right vendor without your password? Remove temporary access when coverage ends and record unfinished work in the return handoff.

Sources

This article was generated by AI using the sources below. Editorial standards.

  1. Protecting Personal Information: A Guide for Business — FTCSupports the attributed passage: FTC guidance recommends granting access only to resources needed for the job. The practical workflow and labeled examples are the publication’s own applications, not source-reported cases. Source checked Sep 8, 2026.

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